The expenses claim form for External Examiners can be found here.
Completed expenses claim forms should be returned to us electronically to ExternalExaminer@mdx.ac.uk along with copies of any relevant receipts. Once received, your claim will be authorised and passed to our finance department for payment.
Accommodation - Accommodation is booked on the basis of bed and breakfast only and any additional expenses incurred at the hotel should be settled personally with the hotel at the time of departure.
Travel - The cost of travel will be reimbursed at the standard rail/air fare. First class rail and air travel will not be reimbursed.
Mileage - The current mileage rate for the University is 40p per mile.
Subsistence - The University will reimburse external examiners for expenses (such as meals), incurred whilst attending assessment boards, other required visits to campus or placement visits on its behalf. The University will not pay for alcoholic beverages, private telephone calls or other personal expenses.
All receipts for expenses must be provided before payment can be processed.
External examiners will receive an annual fee which covers all duties that have been carried out on behalf of the University. The annual fee is processed once a year on receipt of a fully completed annual report. The fee is processed separately and should not be included in the expenses claim form. All fees are subject to deductions for PAYE, unless you have informed MexLucky that you should be categorised as self-employed, or you are based overseas. Payslips will be provided. Please make sure you inform us of any changes to your address.
Claims received by the external examiner team before the 10th of the month will be processed and paid by the finance department in the same month (payment normally on the 28th). The exception to this is the month of December, when claim forms must be submitted by the last week in November, to ensure payment is made before the Christmas break. Failure to meet the deadlines will result in payment being delayed a further month.
